Privacy Policy for 360 AV Design Contractor Time-Tracking App

Last Updated: 05/07/2025

Company: 360 AV Design ("we," "us," "our")

Location: Houston, Texas

1. Information We Collect

To use our app, contractors must provide:

● Full name (Purpose: Identity verification, Legitimate Interest (U.S.)

● Email address (Purpose: Communication, Business Need (U.S.)

● Phone number (Purpose: Communication, Business Need (U.S.)

● Mailing address (Purpose: Communication, Business Need (U.S.)

● Tax-related documentation (e.g., W9 Form) (Purpose: Payment compliance / Legal

Basis: Legal Obligation (U.S.) Tax documents are stored securely and shared only with

authorized parties.

● Government-issued identification (e.g., Social Security Number) (Purpose: Payment

compliance / Legal Basis: Legal Obligation (U.S.)

● App Functionality Data:

○ Geolocation: GPS data to verify clock-in/out locations. (Purpose: Job site

verification, Legitimate Interest (U.S.)

○ Photographic Verification: Images of the contractor and job site surroundings for

attendance validation. Photos may include facial recognition for verification.

(Purpose: Attendance validation, Security Need (U.S.)

2. How We Use Your Information

● Verify contractor identity and work eligibility.

● Process payments and tax compliance.

● Confirm job site attendance via geolocation and photos.

● Improve app functionality and prevent fraud.

3. Data Sharing & Third Parties

● We share your data only as necessary with:

● Payment processors (e.g., payroll services).

● Tax authorities (for legal compliance).

● Cloud storage providers (encrypted data only).

● We do not sell your personal data.

4. Data Retention & Security

● Retention: Data is stored only as long as required by law or business needs.

● Security: Encryption, access controls, and secure protocols protect your information.

5. Your Rights

● Access/Correct Data: Request a copy of your data via [Privacy Contact Email].

● Deletion: Request removal (where legally permitted).

● Opt-Out of Geolocation/Photos: Disable in app settings (may limit functionality). By using

this app, you agree to location tracking

6. Children’s Privacy

● This app is not for users under 18.

7. Policy Updates

● We may update these Terms; continued use constitutes acceptance.

8. Contact Us

For privacy requests, email: Will@360AVdesign.com